What Is Quick Books? Best Full Guide [2021]

What Is Quick Books

You can save money by choosing QuickBooks. QuickBooks makes it easy to run a business that is worth millions of dollars. It costs only a few hundred dollars. What is Quick Books? The following article will provide the complete information.

What Is Quick Books?

QuickBooks is the most widely used small business accounting software. It allows businesses to track their income and expenses and manage their financial health. It can be used to invoice customers, pay bills, generate reports and prepare taxes. QuickBooks offers many solutions that can be used by anyone, whether they are freelancers or mid-sized businesses.

There are many options for QuickBooks Online, but I prefer QuickBooks Online for new businesses. QuickBooks Online is available for free, and you don’t need a credit card to try it.

The History of QuickBooks

The History of QuickBooks

In 1983, Scott Cook and Tom Proulx invented QuickBooks.

It began to flourish in different industries after that, in 2003. The software has been updated in various versions. To make the software more user-friendly, the workflow and reports were tailored to each industry’s needs.

It has been able to penetrate different international markets over the years.

QuickBooks Features

  • Data Migration: This allows data from the accounting software to be seamlessly transferred to the spreadsheet. This is useful if you need financial data in the spreadsheet.
  • It’s user-friendly: This powerful software makes it easy to do any task. The software’s rich features can meet the needs of both small and medium-sized businesses.
  • Plain sailing process: The software makes it simple to see where your company stands. It is easy to learn how it works. It is also very easy to learn.
  • Bank Transactions: The software will continue to record transactions related to wages, salaries, commissions, and expenses.
  • Invoice Generation: Create invoices quickly and easily from your smartphone, tablet, or computer.
  • Tax Calculations: QB’s tax calculation feature allows you to quickly, accurately, and efficiently calculate tax for your company.
  • Business Projections: QuickBooks’s feature for business projections allows users to generate future projections. Business projections make it easy to create reports, such as sales, profits, and expenses.

How Does QuickBooks Work?

QuickBooks accounting software allows you to manage customers, vendors, clients, and inventory, and finances. The Report Center allows you to track all aspects of your company, such as sales, income, expenses, and overall company growth. QuickBooks automates many aspects in managing your business, including tracking sales, tracking products, and updating transactions in customer, vendor, and register areas.

How Does QuickBooks Work

Chart of Accounts

The Chart of Accounts includes financial information about your company. The Chart of Accounts lists account information such as checking, savings, dividends, accounts receivable, balance sheets, and accounts receivable. Each account’s window contains information about account balances, as well as contact details and account numbers. The Chart of Accounts has a Lists menu that displays the list of accounts. It is best to avoid deleting accounts. Instead, make the account inactive for better tracking. QuickBooks recommends several accounts depending on the type of business you have.

Vendor, Customer, and Item Lists

Three main areas of QuickBooks are available for managing contacts and inventory: the Customer, Vendor, and Inventory Center. The Customer and Vendor Centers provide a single place for all transactions related to customers or vendors. The Inventory Center allows for easy and efficient management of both inventory and non-inventory products. Non-inventory items are items that you can sell or keep on hand. Inventory items refer to products and services. You can search, add, modify, delete, or edit customers, vendors, and items in each center. You can sort transactions by vendor, customer, or item type. You can also customize the fields in each list to meet your business’s needs.


To create detailed reports, you must accurately enter your vendor, customer, and item details. You can filter the information by customer, vendor, item, or transaction data to show past due payments. For future reference, you can add a report to your favorite or memorized report list. The Reports drop-down menu contains a list of pre-configured report options. Businesses have one of the most used reports, the Profit & Loss report.


Payroll allows you to manage your paychecks, pay obligations, and set annual limits for certain payments like tips or vacation pay. The Payroll Center allows you to manage workers’ compensation, exempt employees, and tax forms. QuickBooks offers online payroll services that allow you to send direct deposits and receive payments via email for a monthly charge. If you have a multi-user QuickBooks account, you can assign payroll permissions to certain users. Edit employee information in the Employee Center to add tips, deductions, and other details specific to your employees.

Invoices and billing

QuickBooks offers two types of statements: Invoice and billing statements. Invoice statements are used to bill customers with charges spread over some time. For example, a contractor might have charges that accumulate over several months due to the cost of materials. The Customer Register is a register that records billing statements. Invoice statements are best used for items that were purchased and paid in one transaction. They don’t accumulate over time. A bookstore might issue an invoice if a customer orders a book.

QuickBooks Options and Pricing

QuickBooks Options and Pricing

QuickBooks is available in two versions: a cloud-based online program or a desktop version. In our QuickBooks Online vs. Desktop comparison, you can learn more about the pros and cons of each platform. While most desktop and online versions can perform the same tasks, they also offer various advanced features at a range of prices.

QuickBooks Product

QuickBooks Online

  • Ideal for: Small- to medium-sized companies that require flexible financial data access
  • Price range: $25-$150 per Month

QuickBooks Desktop

  • Ideal for: Small- to medium-sized companies in all industries
  • Price range: $1,213 per year for a one-time fee of $399.99 to $1,213 after the first year

QuickBooks Self-Employed

  • Ideal for: Independent contractors, real estate agents, and Uber/Lyft driver
  • Price range: $15 per Month

QuickBooks for Mac

  • Ideal for Small- to medium-sized businesses in all industries that require a Mac solution.
  • Price range: $399.99 for a one-time fee

QuickBooks Online

QuickBooks Online is a cloud-based product and does not require any software installation. Several subscription levels are available for this QuickBooks product, including Basic, Essentials, Plus, and Advanced. This product is perfect for businesses that don’t have complex job-costing requirements. QuickBooks Online lets you access your data anywhere with an internet connection, using your secure login.

QuickBooks Desktop

QuickBooks Desktop is available in six versions: Pro, Pro Plus, and Premier. Premier Plus, Enterprise, and QuickBooks for Mac. Each version requires that you install software on your computer. QuickBooks Pro is a good choice for small businesses that don’t manufacture products but prefer a desktop solution.

QuickBooks Premier is the best option if you are in one of these four industries: contractors, manufacturing, retail, nonprofit. QuickBooks Enterprise is designed for large businesses. These versions of QuickBooks Desktop are for large enterprises and include an industry-specific chart of accounts and industry-specific reports.

Instead of being a one-time buy, the Plus versions of Pro or Premier can be purchased as an annual membership. An annual membership gives you access to the latest editions each year, unlimited customer service, and offsite backup of company data.

QuickBooks Self-Employed

QuickBooks Self-Employed, a product used by freelancers, agents, and independent contractors such as Uber drivers and Lyft drivers, is ideal. It is similar to QuickBooks Online and can be accessed via your secure login from any computer with an internet connection. You can track personal and business expenses using the same bank account, and you can transfer data to TurboTax.

QuickBooks Self-Employed calculates your quarterly tax payments and reminds you when they are due. You have three pricing options for QuickBooks Self-Employed: Self-Employed, Tax Bundle, and Live Tax Bundle.

QuickBooks for Mac

QuickBooks for Mac is only available for Mac users. This edition is very similar in design to QuickBooks Pro and works well for small businesses that don’t manufacture products.


What is QuickBooks good for?

QuickBooks is a full-featured financial management software that includes accounting, inventory management, payroll, tax filing, and invoicing. It also tracks bank accounts and reconciles them.

Is QuickBooks easy to learn?

QuickBooks can be a challenge for those new to the software or the accounting profession. QuickBooks can be a relatively simple program for employees who are familiar with similar software and accounting concepts.

Do I really need QuickBooks?

QuickBooks is the perfect business accounting software, especially for small- to medium-sized businesses. QuickBooks makes it easy to manage your business by automating many of the basic bookkeeping tasks.

Do I need an accountant if I use QuickBooks?

QuickBooks is the best digital financial tool for individuals and small businesses. QuickBooks stores and analyses data, but you still need an accountant to provide sound financial advice and keep you up to date with tax legislation changes.


QuickBooks is the most widely used small business accounting software. There are many editions available, including online and desktop versions. QuickBooks features include tracking income and expenses, paying employees, tracking inventory, and simplifying taxes.

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